When speaking about cultures or business etiquette, Asian countries are often grouped together. However, it is not necessarily true that cultures or ethnicities in the same area of the world share the same traditions or values. While there are some similarities in history and culture across Asian countries, each country and the way its people conduct business is unique.
The most important thing to remember is to be respectful of everyone you meet. If you don’t know the right thing to say or do in a business or casual setting, ask rather than make an inaccurate assumption and offend your hosts.
Demonstrating that you are interested in learning and abiding by their norms is one way to show respect. However, even if you cannot learn or adapt to all the traditions of these many countries, here are a few key things to remember when traveling for business.
In Japan, it is common to bow when meeting someone new. However, your hosts may be familiar with Western traditions and offer to shake your hand. Be prepared for either or both forms of greeting and follow the lead of your host. To bow properly, keep your back straight and hands down at your sides. Refrain from putting your hands in your pockets or crossing your arms. As is true in American culture, this is a sign of boredom or disinterest.
Business cards are a bigger deal in Japan than in the United States. When presented with a card, accept it with both hands and read the card. This shows respect and care for the card and person who handed it to you. If you are seated, leave the card out on the table or on your card case. Do not shove the card into you pocket or bag. It’s best to keep your own cards in a nice case so they are not bent or dirty when you hand them out.
- pointing with your fingers or any objects, such as chopsticks or pens.
- It’s not customary and can be considered rude.
- pointing out someone’s mistake. Always be respectful of your hosts and business partners.
- being late. In fact, be 15 minutes early.
Just as you would in America, offer a firm handshake when meeting someone for business. Similar to Japanese culture, business cards are a big deal. Offer and receive cards with both hands. If possible, print your information in Chinese on one side and English on the other.
Patience and appropriately following up are very important in Chinese business culture. No big decisions are made quickly and you should prepare for longer meetings and speeches. You may be asked to speak as well but keep your remarks short and avoid “taking over” the conversation. Follow up after a meeting with an email highlighting the positive points and decisions, but don’t be too extensive with your remarks.
Business is frequently conducted over meals. Learn how to use chopsticks and where to put them when eating. It’s best to put them back onto the holder rather than placing them in or on the bowl or plate. If a second meal or meeting is requested, offer to host.
- being late. Be on time, early if possible.
- speaking too loudly or quickly. Match the tone of your host.
- interrupting holidays or being ignorant of superstitions. Respect for tradition is important.
- pointing with your figures or other objects.
Lucky for Americans, the most common business language in India is English, though Hindu is widely spoken in other areas of the country. Greet your host by saying “Namaste” with your palms together in front of your chest. Offer a slight bow or nod of the head.
Nodding is often a sign of understanding rather than agreement. Be careful not to confuse the two when speaking in business meetings.
Just as is true in China, be aware and respectful of holidays. In the Hindu religion, holidays can last longer than a day or two, so plan your trip accordingly.
- shaking hands, especially with women, unless the host offers his or her hand first.
- declining food or drink in a meeting. Accept what is offered so you don’t cause offense.
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Perhaps you have been given the task at work of booking a hotel reservation either for yourself individually for a business trip or for a group of colleagues to get together for a meeting. If so, there are a number of specific points to bear in mind before making such a reservation.
First of all, it is unlikely that it will be suitable to go purely for the cheapest hotel, so be prepared to go for a little more in order to ensure that the people who are there to work can do so in comfort, able to get decent rest and ensure that there are enough facilities for them to do any work necessary. It may be the case that you or your colleagues will need to use a computer, possibly with internet access. If this is the case there are a couple of options available; either use your own dial up internet connection and plug it in to the hotel’s telephone point in your room.
This may not always be possible of course, and it might be worth checking with the hotel in advance if this can be arranged. Some hotels do offer internet access to all residents, but it is important to ask whether this is across the hotel as a whole or specific to a room or area and also whether it is just at specific times.
If you and your colleagues are meeting in the hotel for a meeting as well as staying overnight then you will need to find out about the availability of conference rooms. Points worth asking about will include not only about availability and cost but also how many people will be able to sit in there and what other facilities there are such as television and video, screens or walls on which to project displays, and internet access. If there is only one internet point in the room it might be worth taking a wireless router so that all members of the meeting are able to access the internet simultaneously.
The time and day you choose to book the hotel room will also have a big influence on the price. Generally most hotels anticipate the business meetings to take place on Fridays and Saturdays, and business rates are usually lower on these days. It is worth getting quotes from the hotels you are interested in for different days, to see how they compare.
Another aspect which has a big influence on the cost will be the location of the hotel itself. If the members of the work meeting will not have to leave the hotel as they will be both staying there and meeting in the conference room there, then it may not appear to be important to ensure that the hotel is located in the town centre or near some other popular amenity. If the hotel is further away from the typical tourist attractions, then the price will be substantially lower. However, it would also be worth considering the fact that these people may need to be travelling to this location, and therefore convenient access to the location from rail or bus networks might prove worth the extra money in order to provide greater convenience.
You have to take an of town business trip. Your business connections are expanding and this is a reflection of this. You are excited to go. You need to be aware that that this travel can be detrimental to your overall health. You can also be dragging by the time you get home. Follow these ideas to help you stay sharp during and after your trip.
#1 – Don’t forget to move that body with exercise. It is really important to stretch out the body after a long distance drive or airplane flight. Lack of movement is not good for the body.
In the middle of that long drive, stop the car and take some walk breaks. Don’t forget to walk up and down the aisles if you have a long flight. Get some exercise in your hotel room or in the hotel room’s fitness center.
#2 – It is important what food you put in your body. Try to eat a healthy diet. Good food will help your body deal with the stress of business. It also will help your energy storage. Make sure that you don’t forget to eat breakfast even if you are running late.
Breakfasts that are easy to digest are best. Stay away from rich fatty foods like bacon and sausage. You want to pick items like fresh fruit, whole grain cereals, and yogurts. This will help your digestive system and your energy level.
#3 – After your work is over; take the time to check out the town. This will help your mind take a break and help your mood. Down time is always good as stress release. You can also take the time to see if you can meet people and see if you want to further expand you business in the area.
When you are on business and your company is paying the bills, you probably will need to get some work done. Take some of your time in your room to clear messages out of your in box so they are not there when you get back to your office.
Make sure you get approximately the same amount of rest and exercise you get at home. Make healthy choices on what you eat. You want to stay healthy on your business trip.
Packing for a business trip can sometimes be a very rushed affair. You need to be practical but also fast and you need to be sure not to skip any essential travelling items in the process of packing. For the specific purpose of business trips it is a good idea to have one or two suits that are understated but smart. With one or two suits – depending on the duration of the trip – you can quite effectively mix and match your shirts and ties to create a range of different looks and styles. Shirts and ties take a lot less packing space than full suits do and so by having a basic black or navy suit you can make your suits stretch into any number of different styles by making little and conscientious changes.
It is vital to learn to mix and match your clothing – this is something you need to keep in mind when buying your clothing too. An ideal suit can be matched with a wide range of shirt styles and colors, be sure to have a range of shirts from the classic crisp white to brighter and pastel colors. To add changes to shirts you can mix and match the ties that you combine with each shirt as well. Slightly subtler, but just as significant changes include a few sets of cufflinks that you can swap between shirt cuffs to create new and fresh looks.
Another aspect to consider when going on a business trip is that you are not likely to be wearing a suit all of the time. But just in case you run into a colleague or business partner when you are not wearing a formal suit you still need to be able to look smart while keeping it casual. A great way to do this is to keep wearing collared shirt but t o lose the tie and maybe take with a pair of jeans to wear outside of the business meetings.
When it comes to business the impressions you give count for a lot and so by paying attention to the details of your outfit and by being able to look good even when you are away from the comforts of home you will be able to show that you are somebody who is in control and able to handle varying circumstances. When packing for the business trips remember to double check from head to toe that you have packed all that you need. If it will make your packing easier write out a list of the all the things you will need to take with you before you actually need to pack. This will help to make sure that you have all the basic necessities covered and you will be less likely to forget anything behind. Also remember not to over pack, if you are going away for just a couple of days you really only need one pair of shoes, two suits and a shirt or two for each day.
Taking a business trip means a change in your daily routine. Your diet, exercise and regular medication will be disturbed. Therefore, it is essential to keep your body and mind healthy. Book your hotel room in advance so that you can select a room away from constantly traveled areas of the hotel, elevators and ice machines, as they create a noisy atmosphere.
Always take out time for exercise that makes you feel fit and more productive at work. Pamper yourself with the hotel’s spa or massage amenities, so that you feel refreshed. Outside restaurant food is the most important thing to avoid. So, try eating moderately and always go for less oily foods.
Eat proper food throughout the day including fruits and vegetables, so that you don’t end up eating fast food heavily on long duration flights.
Make sure that the water you are drinking is pure. It is advisable to go for bottled water to avoid different types of illnesses in foreign countries. Try avoiding icy water and drink as much water as you can so your water level in your body stays at the required level and you won’t feel dehydrated.
Keep yourself away from alcohol, as it could result in excess passage of urine. In addition, excess intake of alcohol can cause hangovers, which is a not good thing while you are on a business trip.
Avoid close proximity with colleagues who are sick, as he/she can pass the infections to you. Take measures to prevent yourself from jet lag by getting extra sleep. Try sleeping on board, avoid caffeine and make yourself comfortable with adjustable seat features. However, if you start to feel sick, it is good to stay in your room and take proper medications.
When you work for a company which requires you to travel to seminars or other meetings it can be nearly impossible to figure out how to properly schedule your appointments. This is when you need to know about the travel request software and how it can help you out. With these programs you will be able to fill out the online forms in a simple click of the button, it can store the itinerary straight into your computers calendar, and you will find this can help coordinate all of your expenses. One of very important features such software may come with is conflict resolution: means when your scheduling is not quite planned, the software will notify you and help to deal with the problem. It much easier not to miss any important detail of your planning and control what you’re going to do.
Filling out the forms can take up hours of your time. With these programs, though, it can take just a click on your mouse to get all the important information inputted into the properly slots. Then you just have to ensure the information is in proper positions to book your trip. You can save templates of your previous forms or use the pre-set templates that such applications come with. It’s easier to plan your first trip with the application when all the most important steps are already pre-set by the developers and you don’t need to figure out if you have overlooked something.
Planning out your business trips often takes time. However, you need to realize many of these programs will help get these placed on your computers calendar. With these being placed directly on your calendar you do not have to worry about missing anything or any meetings.
Coordination of the business expenses can be hard to do if you are using papers. With the programs, it can help you in learning more about how to get these properly coordinated and not have to worry about all the receipts you have to track.
Being able to take care of your business trips properly can be hard to do. However, if you know about the reasons to use the travel request software it is easy for you to understand why you should be using these. Then you will not have to be worried about your business trips anymore. These programs will take care of booking the items with a single click of a mouse, these can store all of your itineraries straight to your computers calendar, and this program can help track all the expenses for the trip.
Business travels are very important whether for higher businesses or low scale business. It can not be avoided. So there are some steps which are very important for every businessman to remember before going for a business trip. If the business is on smaller level then the budget should also be very small according to the business scale and much higher travel budget can be made if the travel is for high class business. Everything should be planned before the start and it should be planned in detail so that there would be no difficulty in the trip.
As you are leaving for the business purposes then you have to manage everything in details. List should be prepared about the meeting and seminars to be attended. You should have everything in writing about the important business calls which have to be made and the special events to be attended. After complete planning of everything now you have to look for the consulting groups and parties which are involved in the management for the trip. These parties should be consulted about the trip and you should try to find that everything is setup very well according to your requirements. If you find some spare time then your group should cooperate with you to utilize that free time as well. It would give you some more chances of relaxation and you can enjoy your business trip just like as you are enjoy a regular vacation far away from your home. Make sure you research properly before leaving for your trip.
The odd thing about business trip is to some extent, it is a mixture of what you know the very strange. The businesses you are going out to do you know how to do. Regardless of whether it discuss a new business project, creating a software product or attending a workshop or meeting, the business part of your business trip is probably not the hardest part.
But when you are new to business travel, there are several factors to it that are quite different from travel for leisure time and approaches to prepare for the travel that will help to make or break whether it goes well or you come home disappointed in your efforts. Just like any business venture, the key term for fulfillment in this endeavor is prep work. Most importantly, have your business program well organized and ready to use when you’re getting there. If you’re giving a presentation, have it finished, the PowerPoint slides prepared and tried and all of your devices ready to go when you lay out. The sheer proven fact that you might be prepared for the work you are going to this new city to do will alleviate your anxiety tremendously.
But planning doesn’t stop just in planning for a productive business effort. Do your homework about the spot you’re going and how you’ll manage the trip once you get there. Here are a handful of important items you must think well in advance about to assure your travel will go well.
* Your plane flight. As soon as you already know your location, reserve that flight. The earlier you nail that down, the greater you know you’ll have a trip and that the selection of seats is assured. This could make business trip by air much less stressful.
* Driving in a new town. If you’re going to drive in a new town, make sure to have maps and understand how to negotiate the roads. It’s a complete distinct world to drive in Boston compared to driving in Kansas City. If you can avoid driving, make sure your ground transportation is arranged ahead of time.
* Accommodations. Obviously, book your hotel well in advance in order to guarantee you will find a room when you get there. Only in circumstances where you’re unsure where you will end up should you put this off. The thing you don’t want would be to demand a room at 11 p.m. and everything in city is fully booked.
* Extraordinary needs. If you have medications or other needs that are likely to require special planning, get out ahead of that too. If there are small business you will require upon your arrival, you can ship things ahead for yourself so that devices are waiting in your destination office when you arrive.
* Dealing with security and safety. Remember that homeland security at airports is tight and the guidelines vary from day to day. You can usually discover the current constraints and ways the airline carriers will let you travel on the web. By knowing this ahead of time, it is possible to prevent a lot of heartache when you get to the airport.
* Money. You do not aim for wads of funds with you when you travel but think forward about how much money and other monetary needs you should have. Travel with plenty of credit at your disposal. Unexpected emergency situations on the road could be defrayed with good credit or you can find yourself in a real jam without it. If you are traveling overseas, become familiar with the monetary system you’ll be using there.
* Things you take for granted. Small things mean a great deal. If you’ve creature comforts you need within the accommodation, think about them and load up such things to help you feel as at home as possible. Something as small as your preferred pillow or perhaps a perfumed candle to unwind you may make a big difference in your ability to rest and be ready for business the next day.
By doing plenty of good planning, you can assure yourself that you have what you need on the trip and nothing more. This can be more natural as you trip more. But take the time to prepare well and prepare early so as you venture forth on this big adventure, you know you have covered every base before you left home.
Scientific and technological advancement has changed the way the world works. More and more businesses have started looking beyond their regional customers and exploring the far way national and international markets. Big corporations can afford to do it alone, while the small/medium businesses may collaborate with the local companies. Whatever it is, this has certainly increased the need for business travel.
If you are a business owner or a company executive who has to often undertake work-related trips, you must understand the need to plan the trip methodically. Making the necessary travel arrangements in advance relieves you of last-minute hassles and leaves you free to focus on the business part of the trip.
The other significant things to be taken care of to have a successful tour include the following:
- Correct Packing: To make your travel and stay stress-free and comfortable, you must pack the right stuff according to the climatic conditions at your destination. Make sure to carry the correct formal attire and also sufficient casual wear for relaxing in the after-work hours.
- Carrying the essential gadgets: Being on an official trip, you will be need constant access to internet and email. Make sure that you have your laptop with you and also see that the place you will be staying at has internet access. Also, don’t forget to carry along the adapters and chargers for your electronic devices.
- Arranging contact with your office: You should always leave a copy of your itinerary with your office. If required, get roaming services for your mobile phone activated from your service provider. Since you are on a business trip, you will need to contact your office and your office might also need to reach you to convey fresh official instructions. Therefore, it is crucial that you ensure that you are available at all times.
- Engaging a travel agent: It is advisable to hire the services of a professional for making your travel arrangements. You are bound to be busy with your business or official work right up to the time you have to board your flight. Getting the services of a travel agent to make all your travel, stay, airport pick-up and drop arrangements will mean a big burden off your mind. If you want to find a reliable travel agency, you can do it easily by searching on an online local business directory.
With all these essentials in mind, you can be sure that your business excursion will not be stressful at all. You will be able to devote your undivided attention and energies to the business at hand.
Browse through the magazine racks of any bookstore and you’ll find the number of travel and leisure magazines offered endless. Whether you’re looking for inspiration for your next trip, wanting some top tips to plan a vacation or simply a new activity to keep you busy during time off at home, travel and leisure magazines are the perfect place to start your search. Here’s a round up of some of the best available:
Time Out Magazine
Fast becoming the leading authority on the world’s best cities, from LA to Buenos Aires, Cape Town to Copenhagen, Time Out now has 18 travel and 23 city magazines offering up to date information on the best places to stay, eat and be entertained in the world’s most fabulous cities. Even if you live in one of its featured cities, you can bet Time Out will come up with a new location or activity you never knew existed in your local area. Prepare to be amazed!
A travel and leisure magazine which has been keeping adventurers informed since 1977, Outside is for men and women who lead active lifestyles all year round. With glossy and colorful photography, prepare to be inspired to take to the outdoors and try something new, from rock-climbing to snowboarding, sailing to mountaineering.
National Geographic Adventure
The latest magazine in the National Geographic collection, this one is aimed at active men and women who seek new and exciting ways to explore and experience the globe. The photographs will inspire you to travel to destinations you would never have thought of visiting, alongside an excellent mix of features and articles, covering adventure stories, travel destinations, sports and outdoor activities.
The writers of this travel and lifestyle magazine guarantee to provide you with information to “follow the road to adventure.” Aimed at owners of RVs, campers and motor homes who spend a few weeks a year or their whole life on the road, this glossy magazine is packed with information on national parks, camp sites, product tests, cooking tips and vehicle maintenance. Definitely one for RV owners who love life on the open road and are ingrained with a spirit of adventure.
For those of us who get our stress relief from relaxation rather than adrenaline packed adventures, Spa Magazine offers the secrets to the latest advances in beauty, healthy living and relaxation as well as a peek behind the doors of the most luxury and private retreats and information on the world’s best spas. If you’re planning a spa vacation, this is the place to find top tips on the most relaxing locations to unwind, detox and recharge your batteries without having to break the bank in the process!